---- Dec 7-9 VAOBA Alpaca Expo 2012. Virginia Alpaca Owners & Breeders Association. Richmond, VA

12/07/2012 - 12:00pm
12/09/2012 - 12:59pm

Ashland Alapcas WEST is a Proud Sponsor of the VAOBA Alpaca Expo 2012:

Platinum Plus Sponsor • Meet & Greet Sponsor • Corporate Sponsor for Vendors • Herdsire Breeding Auction Donation

To see more about the AOBA Alpaca Expo, click the "Read more" below.

Welcome to the 2012 VAOBA Expo

New Dates: Dec 7th Check-in, Dec 8-9th Show
New Venue: Richmond Raceway Complex, Richmond VA.

A very special thank you to all of the sponsors, volunteers, exhibitors and vendors that made the 6th annual VAOBA Expo a sellout success. This year we proudly offer an 80,000 sq ft indoor event center at the Richmond Raceway Complex for the 7th annual VAOBA show, allowing additional room for more exhibitors, sponsorship opportunities and vendor space. We have a special room for our “Meet & Greet” and popular Saturday night Herdsire Auction. Registration will open soon so make your plans now to join us for some holiday fun. We look forward to seeing you in December.

Registration is Now Open!

VAOBA EXPO is now certified and registration is OPENClick Here to register for the show and purchase sponsorships. Check out our ‘early bird’ prices on sponsorship, and go back later to add your entries! 10% off sponsorships till 8/1/12 Spinoff registration open till 8/31/12

 

Judges: Helen Humphreys will be judging Huacaya males, 

Janie Hicks will be judging Huacaya females,

Ursula Monro will be judging fleece and

Stephanie Glyptis will be judging suris & performance

Health Entry Requirements: It is easier to come to Virginia for an Alpaca show now. Alpacas coming from states that are TB and Brucellosis free will no longer need to be tested for those conditions in order to come to our show. Blue Tongue testing has also been eliminated.

 

 

Heath Requirements & Barn Information

The address of the venue for your CVI is:

Richmond International Raceway
600 E. Laburnum Ave
Richmond VA 23222

Requirements for all alpacas:

  • All CVI papers will be examined at check in.
  • In accordance with AOBA Show Rules, all alpacas entering the venue for the VAOBA Alpaca Expo 2012 show must carry a working microchip. Each alpaca’s ARI Name and Microchip ID# must appear on the Certificate of Veterinary Inspection (CVI) (Health Certificate). Please bring a photocopy of the CVI with you to give to the Show Superintendent who will keep it as part of their permanent show records. We will have a universal microchip reader at the show but if you are worried about it reading your microchip, please bring your own as well.

Alpacas from within Virginia:

  • A Certificate of Veterinary Inspection (CVI) which is dated NOVEMBER 9, 2012 or later (within 30 days of the last day of the show) for ALL alpacas, regardless of age, completed and signed by a licensed Veterinarian from Virginia.
  • Alpacas must have a negative PCR for Bovine Viral Diarrhea Virus (BVD). There is no time frame for this test, since one test is sufficient for the life of the alpaca. BVD test results are to be reported on the CVIs as “negative” or virus “not detected”. The date of the test, methodology (PCR) and the initials of the lab that performed the test must be listed on the CVI.

Alpacas from outside Virginia:

  • A Certificate of Veterinary Inspection (CVI) which is dated NOVEMBER 9, 2012 or later (within 30 days of the last day of the show) for ALL alpacas, regardless of age, completed and signed by a licensed Veterinarian from the state of origin, stating that all listed animals are free of infectious and contagious diseases (the statement is pre-printed on the CVI).
  • All sexually intact Alpacas, originating from a region NOT considered free of brucellosis for cattle by the USDA, shall be brucellosis-test negative no more than sixty (30) days prior to the date of entry into Virginia, and this must be indicated on the CVI, OR the alpaca must be accompanied by a negative laboratory test report (a copy of the original lab report is acceptable).
  • Alpacas originating from a region NOT considered free of tuberculosis for cattle by the USDA shall be tuberculin-test negative no more than sixty (60) days prior to the date of entry into Virginia, and this must be indicated on the CVI, or the alpaca must be accompanied by a negative laboratory test report (a copy of the original lab report is acceptable).IMPORTANT NOTE: If your alpaca is coming an “Accredited Free” state or zone, no test is required. Check with your local vet to determine if your farm is located in an “Accredited Free” state or zone.
  • Alpacas must have a negative PCR for Bovine Viral Diarrhea Virus (BVD). There is no time frame for this test, since one test is sufficient for the life of the alpaca. BVD test results are to be reported on the CVIs as “negative” or virus “not detected”. The date of the test, methodology (PCR) and the initials of the lab that performed the test must be listed on the CVI.

Stall Limits/Information:

  • Stall dimensions will be 8’x10’.  Note: There is a limit of 3 alpacas per stall. As the owner/breeder you understand best the number of alpacas you can house together in a particular size space. Stall price is $175 per stall.
  • Stall assignments will be made on a first come, first served basis upon completed, paid entry after sponsors. Please remember that priority stalling is given to sponsors according to level of sponsorship.
  • Alpacas MAY NOT be housed in any trailer or vehicle in the parking lot of the facility.
  • Pen panels, sod and electricity will be provided and included in your individual stall prices. You must bring your own extension cords to run from the electrical drop to your stall. Please indicate in your registration whether or not you will need the electric drop.
  • All alpacas must be in their stalls no later than 7 pm Friday December 7, 2012.
  • If you would like to have a farm display or tack stall, remember to request a stall space for that purpose. The price is the same as an animal stall – $175. To comply with the fire codes, the aisles may not be blocked. Please ensure that your display does not extend beyond the 8’ x 10’ area.

No product sales are permitted at locations other than in approved vendor spaces or in the VAOBA Farm Store

 

 

 

 

2012 Alpaca Expo Vendors

 

 

 

2012 VAOBA Alpaca Expo Vendor Policy

VAOBA welcomes vendors who support the alpaca industry and provide services and/or products that are alpaca related. The new date and venue should attract a large number of the ‘public’ who want to learn about alpacas and perhaps do a little holiday shopping. VAOBA will also be doing much increased marketing to the public this year. Please read the following standards regarding our vendor policy.

  • Corporate sponsorship opportunities are available for vendors and include one 10×10 vendor space (additional space available). See sponsorship page for details.
  • There will be no live animal sales allowed. This would include but is not limited to guardian livestock dogs, llamas, donkeys, rabbits, etc. You may bring literature/pictures but no actual animals inside the exhibition hall.
  • Set up is Friday, December 7th and tear down is when the show officially ends on Sunday, December 9th. There should be no tear down activity while the show is in progress and the public remains at the venue.
  • Vendors are responsible for their own insurance and for collecting and paying tax as required by State and local law.
  • All applications are subject to approval by the VAOBA board of directors.
  • Pricing and Deadlines: (Includes color business card size ad in show book, although you may upgrade to a larger size ad – see ad rate schedule for pricing).

Early Bird

Pricing through September 1st, 2011
First 10’x10’ space $250.00 Additional 10’ spaces at $100 each
Electric: $35.00 per outlet for weekend
Tables: (6 foot) rental $15 ea. Chairs: rental $5 ea.

Regular Pricing

Between September 2nd through October 31st.
First 10’x10’ space $300.00 Additional 10’ spaces at $150 each
Electric: $35.00 per outlet for weekend
Tables: (6 foot) rental $15 ea. Chairs: rental $5 ea.

Any Questions Regarding Vendor or Corporate Sponsorship

Contact Pat Hamilton
pegs@cstone.net
804.641.3698

To Apply

Print and fill out Vendor Application and send along with payment to:
Sue Ives – VAOBA Alpaca Expo
6500 Macedonia Road
Woodford, VA 22580

 

 

 

 

2012 VAOBA Expo Sponsorship Opportunity

2012 AlpacaExpo Sponsorship Opportunity [pdf]

PLATINUM PLUS: $2,500

Combination of Platinum and ‘Meet and Greet’ sponsorship. A $500 discount off regular prices. See Platinum and ‘Meet and Greet’ sponsorships for your numerous marketing opportunities!

Platinum: $1,500 (10 farms)

Early Birs price of $1,350 if paid by 8/1/12
BE SEEN ALL WEEKEND, BY ALL ATTENDEES!

  • One complimentary 8×10 end cap display area closest to entrance to halter rings.
  • Preferred ringside stalling adjacent to display
  • One banner in show ring area of your choice (3’ by 8’ or smaller)
  • Full page color ad in the show program
  • One championship class sponsorship
  • Priority health check-in and separate uploading area.
  • Priority compliance check in your stalls.
  • Logo posted on VAOBA Expo website with link to your farm website
  • Acknowledgment in show program and throughout show
  • Complimentary e-blast to exhibiters in weeks prior to show, tell us what you want to let your peers know before the show and we’ll make sure they see it.
  • Recognition on name badge and stalling area.
  • Three (one page) inserts or promotional items placed in show bags (provided by sponsor)

Gold: $1,000 (10 farms)

Early Bird price of $900 if paid by 8/1/12

  • One complimentary 8×10 end cap display area located at sides of rings (Fruther from entrance/exit to rings as campared to Patinum sponsors).
  • Preferred stalling, adjacent to display
  • Half page color ad in the Show Program
  • One banner in show ring location of your choice (3’ by 8’ or smaller)
  • Logo posted on VAOBA Expo website with link to your farm website
  • Acknowledgment in show program and throughout show
  • Recognition on name badge and stalling area.
  • Two (one page) inserts or promotional items placed in show bags (provided by sponsor)

Silver: $700 (6 farms)

Early Bird price of $630 if paid by 8/1/12

  • One complimentary 8’ x 10’ display area near rings
  • Quarter page color ad in Show Program
  • Logo posted on VAOBA Expo website with link to farm website
  • Acknowledgment in show program on sponsor listing.
  • Recognition on name badge and stalling area.
  • One insert or promotional item placed in show bags (provided by sponsor)

Bronze: $250

Early Bird price of $225 if paid by 8/1/12

  • Priority stalling in building after Platinum, Gold and Silver, location dependent on order of payment.
  • Quarter page black & white ad in show program
  • Logo posted on VAOBA Expo website with link to farm website
  • Recognition on name badge and stalling area.
  • Acknowledgment in show program on sponsor listing

Saturday Night Meet and Greet $1,500 (5 farms)

Early Bird price of $1,350 if paid by 8/1/12

  • Preferred seating, one large reserved table per farm
  • Full page color ad in Herdsire Auction catalog
  • One drink named after sponsoring farm
  • Sponsoring farm banner to hang at Herdsire Auction preview area in venue on Saturday along with table space for promotional items
  • Farm banner to hang in “Meet and Greet”/Auction event room with table for promotional item display
  • Each farm will be recognized and talked about during the “Meet and Greet”/Auction recognizing owners, herdsires, show winnings, location. etc…
  • Logo posted on VAOBA Expo website with link to farm website
  • Acknowledgment in show program on sponsor listing, and during show.
  • Ten free “Meet and Greet” beverage tickets for use at cash bar during Saturday night event.

Corporate Sponsorships: Level I : $250

  • Quarter page black and white ad in show book
  • Logo posted on VAOBA Expo website with link to your website
  • One banner hung in building
  • One insert or promotional item placed in show bags (provided by sponsor)

Corporate Sponsorships: Level II : $500

  • Quarter page color ad in show book
  • Ad or insert placed in August VAOBA newsletter
  • Logo posted on VAOBA Expo website with link to your website
  • One banner hung in building
  • Two inserts or promotional items placed in show bags (provided by sponsor)

Corporate Sponsorships: Level III : $750

  • Half page color ad in show book
  • Ad or insert placed in August VAOBA newsletter
  • One complimentary 10 x 10 vendor space with one table and 2 chairs
  • Logo posted on VAOBA Expo website with link to your website
  • One banner hung in building
  • Three inserts or promotional items placed in show bags (provided by sponsor)

All sponsorships must be paid in full prior to Nov 1st, 2012 to ensure inclusion in show program, Herdsire catalog and other printed materials. Ads must be submitted to Judy Howe by that date.

For more info, contact:

Farm and Meet & Greet Sponsors: 
Donna Higgason (804 366-6926)

Corporate Sponsors:
Pat Hamilton (804 641-3698)

Sponsorships available through registration website starting June 15th, 2012.

Other registration or payment question refer to:
Sue Ives, Superintendent
show.super.ives@gmail.com
804 477-2258

 

 

 

 

 

Contact Us

Position Contact Phone Number
Event Coordinator Judy Howe –  540.604.4914
Fleece Show Superintendent Judy Schroeder – 540.977.6426
Halter Show Superintendent Sue Ives –  804.633.9873
Advertising/Program Coordinator Judy Howe – 540.604.4914
Barn Manager . .
Compliance Coordinator . .
Fiber Arts Coordinator Patti Fuller –  540.953.0439
Herdsire Auction Coordinator Nancy Ogan –  919.624.4763
Photo Contest Coordinator Pat Rice –  804.641.4811
Seminar Coordinator . .
Silent Auction Pat Hamilton – 804.641.3698
Spin-off Coordinator Patti Fuller – 540.953.0439
Sponsor Coordinator Donna Higgason –  804 366-6926
Store Coordinator Catie Dutcher –  703.475.3011
Vendor Coordinator Pat Hamilton –  804.641.3698
Volunteer Coordinator Debbie McLeish –  276.494.6798